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Information for Preceptors



Feedback and Evaluations

Students who are outstanding will go above and beyond what's expected; i.e., talk to you about literature they are reading, offer to call parents back, make diagnoses that are not straightforward, etc. When you evaluate students, provide clear descriptions of their performance. Give them feedback at the midpoint and frequently throughout the rotation, and discuss their final evaluation at the end of the rotation. We have materials to assist you with mid-rotation feedback and with evaluations provided later in this document.

Students can receive a grade of "Pass" with a corresponding number of 3; "High Pass" suggests better than average but not quite outstanding and gets a 4; and "Honors" is given a score of 5 is given to the most outstanding students. Grades below a Pass should be discuss with the Director in advance of giving them.  Your comments are essential in helping us understand the student’s performance. Please write meaningful statements that are descriptive and informative.

Please review the Expectations for Honors Level Clinical Performance document. It should help clarify the expectations for Honors level performance for the pediatrics medical student on the 3rd year clerkship, in order to better support consistent evaluation.

Additional Feedback Forms

  • Mid-Rotation Feedback Form
    The student does a self-assessment of their performance at the 2 week point and then the preceptor provides their input and comments. This feedback does not count towards the student’s final grade. It is meant to point out strengths and weakness and should not be used against the student.
  • Structured Clinical Observation Form (SCO)
    This form is used by the preceptor to observe and evaluate the student while performing a portion of their history taking, physical exams, and/or provision of patient instructions after which they should receive brief immediate feedback. The student is required to have 4 SCO’s completed during their rotation.

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Final Evaluations

George Washington University’s School of Medicine has implemented the use of E*Value, a web based medical education management system. The use of E*Value will provide easy Internet access to students, preceptors and administrators with a common look and feel for everyone. It gives us the ability to track completed and outstanding evaluations with overdue e-mail reminders; electronic submission to the Medical Education Coordinator; and it improves the readability of the evaluations and their comments. Finally, we will be able to generate meaningful reports that can quickly summarize student performance.

Grade Challenges

We have a process in place for all students in the event they do not agree with the grade given during their inpatient or outpatient rotation. Their first step is to review the evaluation in E*Value, after which they should contact you to discuss the scores and comments they were given. If they are still not satisfied, the concern is presented to the Clerkship Director who will speak with you in an effort to better understand your position. The director will have the student attend a formal Medical Student Education Committee Meeting during which their concern can be explained and discussed. You will be asked to be in attendance or available for a conference call.

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E*Value
- is designed and managed by Advanced Informatics, Inc. The applications primary purpose is to help manage one's medical education program. Being completely web-based, important information about evaluations, procedures, and the schedule is available to authorized users 24 hours a day from any computer with Internet access.  www.e-value.net

Why is E*Value needed?

Accreditation
National accreditation bodies, such as the Accreditation Council for Graduate Medical Education (ACGME), require attending physicians to submit evaluations about each of the trainees they supervise. In addition, as part of their rotation, trainees may be required to evaluate the educators and the other trainees, with whom they interact, as well as the sites and rotations themselves. E*Value helps solve the evaluation compliance issue.

Ease of Use
Most users will be able to submit this information conveniently from their place of work or from home. It is hoped that E*Value will be easy for all to use, allow for a better rate of compliance, provide useful information to the program and its participants, and save everyone time in the process.

Managing Quality
E*Value allows you to submit required program evaluations electronically. Electronic submission can reduce paperwork as well as send evaluation information directly to the appropriate person in a more timely fashion. The evaluation information submitted through E*Value is placed into a database from which valuable reports are produced and informative analyses made.

Getting Started with E*Value

The Student Coordinator will need your e-mail address and your first and last name to get you set-up in E*Value. They will then send you an email that contains your log-on information. That’s all there is to it. You can change your log-on information at any time. E*Value will send you an e-mail reminder that you have an evaluation to complete. Each time you log-on you will be shown the status of your evaluations and you will be given a direct link to the evaluations that are pending. Logging Onto E*Value.

There are several “Comment Fields” that you are required to complete. Please take the time to provide meaningful comments about the student’s strengths and weakness for that evaluation criterion. This information is used to help the student understand the scores he/she has received from you and they are used in their letters of recommendations from their advisors, the dean, and other evaluators.

Finally, at the end of the evaluation, you have the options to “save the evaluation” or “submit” it. If you choose to “save the evaluation” it will be in your pending list the next time you log on. Once you have completed the evaluation, you can “submit” it, which will make it accessible to the student and administration. If you feel you need to make changes or add additional comments after you have submitted it, notify the Student Coordinator who can release it back to your pending file.

If at any time you need help logging on, etc. contact the Student Coordinator, in the office of Medical Education at Children’s National Medical Center, 202-476-5692. E*Value Quick Start Users Guide. If you do not have Internet access, the Student Coordinator will work with you to get the evaluation completed.

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